Main Responsibilities:

• Take part in training and implement accordingly
• Keep superior informed about all unusual matters concerning any plans affecting his/her area
• Carry out effective and efficient services and assistance for both internal and external customers
• Maintain cooperative working relationships with other staff members
• Check suppliers operation at their place of production
• Collect all suppliers’ invoices and other documentary evidence from the Storekeeper
• Verify the unit price claimed with the price list on system
• Verify that the Purchase Orders and Good Received Notes tally with the supplier’s invoices, check and agree all discrepancies with the Storekeeper
• Obtain from suppliers all credit notes for goods not delivered or returned
• Verify that all transactions have correctly been updated to the above ledgers
• Obtain from the F&B Manager and the Executive Chef a list of goods to be ordered and properly signed by FC before faxing Purchase Orders to Suppliers
• On delivery, obtain the supplier’s invoice or delivery note, then verifying the goods
• Occasionally receive goods ordered together with the Storekeeper to ascertain that goods ordered are received; quantity tally with the purchase order and quality according to specification
• Check expiry dates of products received
• Ascertain with the Storekeeper that goods are stored in the various stores, including cold rooms under good conditions to avoid damage and pilferage
• Perform data input on the system for each consignment and proper recording of information

Candidate’s Profile:

• Diploma in Supply Chain would be an advantage
• Previous experience in the field would be an advantage
• Computer literacy including hotel management system
• Fluent in French and English, both written and spoken
• Knowledge of administrative and clerical procedures
• Well versed in Mathematical calculations (Costs & Benefits Analysis)