job description

Purchasing Officer

Purchasing Officer

Main Responsibilities:

  • Take part in training and implement accordingly
  • Keep superior informed about all unusual matters concerning any plans affecting his/her area
  • Carry out effective and efficient services and assistance for both internal and external customers
  • Maintain cooperative working relationships with other staff members
  • Check suppliers operation at their place of production
  • Collect all suppliers’ invoices and other documentary evidence from the Storekeeper
  • Verify the unit price claimed with the price list on system
  • Verify that the Purchase Orders and Good Received Notes tally with the supplier’s invoices, check and agree all discrepancies with the Storekeeper
  • Obtain from suppliers all credit notes for goods not delivered or returned
  • Verify that all transactions have correctly been updated to the above ledgers
  • Obtain from the F&B Manager and the Executive Chef a list of goods to be ordered and properly signed by FC before faxing Purchase Orders to Suppliers
  • On delivery, obtain the supplier’s invoice or delivery note, then verifying the goods
  • Occasionally receive goods ordered together with the Storekeeper to ascertain that goods ordered are received; quantity tally with the purchase order and quality according to specification
  • Check expiry dates of products received
  • Ascertain with the Storekeeper that goods are stored in the various stores, including cold rooms under good conditions to avoid damage and pilferage
  • Perform data input on the system for each consignment and proper recording of information

Candidate’s Profile:

  • Diploma in Supply Chain would be an advantage
  • Previous experience in the field would be an advantage
  • Computer literacy including hotel management system
  • Fluent in French and English, both written and spoken
  • Knowledge of administrative and clerical procedures
  • Well versed in Mathematical calculations (Costs & Benefits Analysis)